Can I record a lot that is not harvested yet?

Some crops are sold before they are harvested: a forward sale, a crop receivable, a sale agreed at planting. You can record such a lot now, with its product, farm and expected quantity, and record the harvest day when it comes.

Record it now

1. In Lots, open the usual form with Register harvest.
2. Fill in the product, the quantity you expect, the producer and the farm, as you always do.
3. Under Dates, tick Not harvested yet; the date field goes away.
4. Send it for approval. The approval says "Produced: Not yet harvested", so the approver knows what they are confirming: an expected crop, recorded with who declared it and when.

How the lot reads

Wherever a lot shows its production date, this one reads Not yet harvested: in the lot list, on the lot page, in approvals, in reports and in the assistant's answers. It never shows an empty date or a date in 1970. When you sort lots by harvest date, these lots count as later than any harvest date.

Delivering it before the harvest

While the rule Expired lots can't move is on, a lot that is not harvested yet cannot be delivered, unless the rule's setting Allow deliveries of lots that are not produced yet is on. Turn it on when your company sells crops before the harvest. Changing it means updating the rule in Lot rules, which the owner approves. See Lot rules.

Once it is harvested

The date recorded when the lot was registered stays empty on the ledger: the lot rules keep reading the lot as registered before its harvest. Two ways to record the harvest:

• Record the harvest day in the lot's information with Correct information on the lot page. See Correcting a lot's information.
• Or process the lot into a harvested lot with its harvest date, for example when the quantity harvested differs from the one expected. See Processing.